The Paralegal role, under the direction of in-house counsel, is to provide assistance on legal, corporate, operations and compliance matters to in-house legal counsel and all levels of a large architectural and engineering project team including executive leadership and project managers.
Primary Duties and Responsibilities
- Interaction on all legal aspects of the firm’s operations and services including assisting in-house counsel on legal matters relating to general business operations of a design professional services firm
- Creating and maintaining corporate documents, including articles of incorporation or dissolution, stock certificates, merger agreements, and annual reports
- Creating, maintaining and coordinating board resolutions, meeting minutes, corporate meeting books and related documents and materials
- Draft, review and edit contracts including consultant agreements as well as update and maintain standard template forms
- Monitoring compliance with contract terms including the MBE and WBE requirements of a multi-year, multi-billion-dollar project
- Overseeing contract administration processes, including planning, collaboration, negotiation, execution, and amendment to prime agreement and consultant agreements
- Monitor for compliance and if necessary prepare documents to meet regulatory requirements, accessibility laws and regulations, economic disclosure statements, or licensing requirements
- Assist in the preparation and collection of invoicing documents including lien waivers and materials needed to support invoices
- Participate in the development of corporate policies, procedures and ethics and compliance programs, and provide continuing monitoring of same
- Coordinating, documenting and managing the completion of assignments for a legal task group comprised of the representatives of the corporate ownership of a single purpose entity on a multi-year, multi-billion-dollar project
- Participate in regular meetings of legal task group or larger planning groups and document such meetings
- Receive and coordinate responses to legal questions or issues that arise during a multi-year, multi-billion-dollar project
- Performing legal research, as needed
- Assisting in the management of legal matters handled by outside counsel
- Meet with firm or team leadership regarding the management of risk including governance, enterprise risk management, insurance, and professional liability
- Bachelor’s degree and paralegal certificate required from an ABA accredited institution
- Three to seven years of professional experience with some experience in general corporate law preferred
- Experience as a paralegal working with or for a corporation or a business entity preferred
- Relevant experience with design professional services such as architects and engineers as well as construction, real estate development, or land use matters
- Working knowledge of AIA or other industry standard contracts and customary scope of services and standard of care provided by design professional firms
- Excellent writing skills with a demonstrated ability to prepare succinct written communication
- Exceptional attention to detail and organizational skills with ability to prioritize multiple responsibilities and complete work in a timely and accurate manner
- Exceptional client service skills
- Ability to work independently and collaboratively, depending on shifting priorities and needs.
- Excellent interpersonal and diplomatic skills with the ability and desire to work effectively in a team environment.
- Notary preferred but not necessary
- Proficient in MS Office products, including Word, Excel, Outlook, and PowerPoint.
Perform Other Duties as Assigned
The above constitutes a general description of the Paralegal job duties as of the publication date. SCB reserves the right to alter job duties and assignments and to assign additional and/or alternative duties from time to time in its sole discretion.
SCB collects personal information (PI) provided to it by individuals including, but not limited to, names, addresses, email addresses, and phone numbers. The PI is primarily used for the purpose of maintaining contact with individuals or businesses. The PI, if disclosed outside of SCB, is only typical contact information and may be shared with individuals or other businesses in the ordinary course of SCB’s services (e.g. a client requests the contact information of a consultant). SCB does not sell nor offer to sell PI. You are allowed access to your PI and SCB will provide you a copy of the information upon request by calling our office numbers or emailing firstname.lastname@example.org. You may request that your PI be deleted, however SCB may need to retain some information when necessary, for example to meet a separate legal obligation.